Is the entire business you run just you? Do you handle all the hats, and need to work every second, and still feel like something falls through the cracks every time you’re on top of things?
Well, first off, don’t be self-critical. You’re doing the work of ten people, maybe more. That’s impressive by itself, and any entrepreneur that gets a business off the ground is a superhero among many. It’s not easy, and that’s okay.
But, at some point, likely before you can hire out work, it might just hit a final boiling point. The spot where one cannot do it all, even if they tried. You should have already done this, but when that problem does come along, there’s only one thing for it: organize everything.
I know that it’s perhaps the most irritating bit of advice in the world and might even actively make you angry at me for saying it: but everyone has the same hours in the day, and it is up to us how we spend them.
Now, if you have a health condition or something actually out of your immediate control, there may be less time for you to do things. But that only means you must manage your time better than most. If you have less time, then you need to be more efficient with it.
But how to do that? Well, the trick is to eliminate as many tiny lags as possible.
What do I mean by lag? I mean when one mentally wanders between tasks. The “let me check social media” moments. There’s nothing wrong with breaks, nothing terrible about taking some time to recharge. If you burn yourself out, you’ll lose quite a lot of time indeed.
The danger isn’t breaks; it’s uncontrolled breaks. Breaks with no plan or purpose to them.
This method doesn’t even have to be regimented. It can be as simple as, “once I get done with this task, the rest of the day is mine.” That’s still being time-efficient because you’re taking the hours and making them about something. It’s “break time,” instead of aimlessness.
The real trick, the big one, is to do a task, finish it, and then know what the next thing you need to do is, and get on it right away. Even if all the tasks are disparate or random. Even if the task cannot be done to the clock, and requires absolute focus, then you simply look over what’s left to do once you’re done.
The more you know what you need to do ahead of time, the fewer distractions come into play, and the more efficient a single person can be. This is why managers in companies exist—you’ve just become your own manager.
So, when the clock is too short, and the actions needed much too long, you get to organizing. It’s not a waste of time and supersedes all but the most pressing of tasks.
Organize, and things will become smoother. Organize and you can get more done. Organize, and when you hire workers, the systems are all in place for them. There are websites to track tasks and notebooks that do the same. Apps exist and plenty of resources have practical steps one can learn. Try them, test them, find the best for you.
Everyone has the same time in a day, but you can spend them effectively, and reap the rewards of the reclaimed chunks of time.
And the very real compounding success.